Cost Management & QS
Complete cost planning, estimating, and control services
from feasibility through final account settlement.
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Project Management Services
Comprehensive project oversight from strategic planning
through successful completion and handover.
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Claims & Dispute Resolution
Expert analysis and resolution support for construction
claims, delays, and contractual disputes.
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Project Monitoring & Lender Services
Independent monitoring and verification services protecting
lender interests throughout construction.
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Infrastructure Advisory
Specialized advisory for complex infrastructure projects and
public-private partnership arrangements.
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Contract Administration
Professional contract administration and employer's agent
services under FIDIC and standard forms.
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Value Engineering
Systematic optimization of project value while maintaining
quality and performance standards.
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Business Advisory Services
Strategic business advisory including feasibility studies,
investment appraisal, and procurement strategy.
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Our cost management services enable effective cost planning,
estimating, project controls, and change management throughout the
entire project lifecycle. With deep expertise in quantity surveying,
we employ capabilities that give us unparalleled ability to identify
risk at project outset and recommend ways of reducing uncertainty.
Pre-Construction Phase
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Feasibility Cost Appraisals - Early-stage cost
assessments for project viability.
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Budget Estimating - Detailed cost plans aligned
with design development stages.
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Value Engineering - Systematic analysis to
optimize project value.
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Risk Assessment - Identification and
quantification of cost risks.
Construction Phase
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Cost Control - Regular cost reporting,
forecasting, and budget monitoring.
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Interim Valuations - Assessment and certification
of contractor payments.
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Change Management - Evaluation on variation
orders and contract amendments.
Post-Construction Phase
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Final Account Settlement - Preparation and
negotiation of final costs.
-
Financial Closeout - Comprehensive cost
reconciliation.
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We provide comprehensive project management and owner's
representative services with complementary expertise to protect our
clients' interests. Our primary objective is to achieve all project
goals while never departing from critical parameters: scope,
quality, timeframe, and budget.
Strategic Planning Phase
- Project Feasibility Studies - Technical and commercial assessment of project
viability with risk-benefit analysis
- Business Case Development - Investment justification including value for money
analysis and economic impact assessment
- Project Governance Frameworks - Establishment of decision-making structures,
reporting protocols, and accountability frameworks
- Stakeholder Analysis & Management Planning - Identification and engagement
strategy
for project stakeholders
Design Phase
- Design Management - Coordination of design team activities, deliverables, and
design development process
- Regulatory Compliance Oversight - Ensuring adherence to building codes,
planning
requirements, and statutory approvals
- Design Review & Quality Assurance - Technical review of design packages for
completeness and constructability
- Design Programme Management - Monitoring design progress against project
milestones
and critical path
Construction Delivery Phase
- Owner's Project Management - Single point of responsibility for all project
activities on behalf of the client
- Construction Monitoring - Regular site inspections, progress verification, and
compliance checks
- Programme Management - Schedule monitoring, critical path analysis, and delay
mitigation
- Quality Management - Oversight of contractor quality systems, workmanship
standards, and materials testing
- Risk Management - Ongoing identification, assessment, monitoring, and
mitigation of
project risks
- Progress Reporting - Regular comprehensive reports to stakeholders including
dashboards and KPI tracking
Project Closeout Phase
- Completion Management - Coordination of practical completion, substantial
completion, and final completion processes
- Commissioning Support - Oversight of systems testing, commissioning activities,
and
performance verification
- Defects Management - Administration of snagging lists and rectification during
defects liability period
- Project Handover - Coordination of documentation handover, as-built drawings,
and
O&M manuals
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Synergy Survey Management provides comprehensive claims services, expert opinion, and dispute
resolution
support related to construction projects. As chartered professionals with extensive experience in
construction contract administration, we offer objective and experienced analysis on projects
relating
to delay events, payment disputes, and contractual claims. Our expertise in Alternative Dispute
Resolution (ADR) methods, combined with practical project experience, positions us to provide
effective
solutions that protect our clients' interests while maintaining project relationships.
Claims Analysis & Preparation
- Delay Analysis - Forensic examination of project delays using critical path
methodology and recognized delay analysis techniques
- Disruption Claims - Assessment of productivity impacts, loss of efficiency, and
associated costs
- Prolongation Cost Analysis - Evaluation of time-related costs resulting from
project delays
- Quantum Assessment - Independent evaluation of claim values and supporting
documentation
- Extension of Time Analysis - Assessment of entitlement to time extensions under
contract provisions
- Claim Documentation - Preparation of comprehensive claim submissions with
supporting evidence
Dispute Resolution Support
- Expert Witness Services - Independent expert opinion for arbitration,
adjudication,
or litigation proceedings
- Dispute Management - Strategic advice on dispute avoidance, early resolution,
and
escalation management
- Mediation Support - Facilitation and technical support for mediated settlements
- Adjudication Services - Representation at construction contract adjudication
proceedings
- Arbitration Support - Technical and quantum expertise for domestic and
international arbitration cases
- Litigation Support - Expert evidence preparation, expert reports
Contract Advisory
- Contract Interpretation - Analysis of contractual rights and obligations under
FIDIC, JCT, NEC, and local contract forms
- Entitlement Assessment - Evaluation of contractual basis for claims and
compensation events
- Settlement Negotiations - Support in achieving negotiated resolutions that
protect
client interests
- Contract Risk Analysis - Assessment of contractual risks and mitigation
strategies
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We provide independent project monitoring services to funders, lenders, financial institutions, and
investors in construction and real estate developments. Our professionals are industry leaders in
assessing and advising on the viability and risks of development projects, from initial budget
review
through construction phase monitoring to final completion verification. Through comprehensive budget
analysis, schedule reviews, construction inspections, and monthly reports, we act as the lender's
eyes
and ears on projects—monitoring progress, quality, compliance, and approvals to flag concerns early.
Pre-Funding Assessment
- Project Viability Analysis - Comprehensive technical and commercial feasibility
assessment
- Budget Review & Validation - Independent verification of development budgets
and
cost plans
- Risk Profiling - Comprehensive identification, assessment, and quantification
of
project risks
- Market Analysis - Assessment of market demand, pricing conditions, and
competitive
landscape
- Developer Due Diligence - Evaluation of developer experience, capacity, track
record, and financial strength
- Site Assessment - Physical site inspection and evaluation of site conditions
Loan Structuring Phase
- Technical Due Diligence - Independent review of project parameters and
specifications for lender confidence
- Construction Financing Reviews - Assessment of funding structures, draw
schedules,
and cash flow requirements
- Payment Mechanisms - Advice on disbursement structures, milestone definitions,
and
certificate requirements
- Contractor Assessment - Review of contractor qualifications, capacity, and
financial standing
Construction Monitoring Phase
- Progress Monitoring - Regular site inspections (typically monthly) and progress
verification against programme
- Budget Compliance Tracking - Monitoring of expenditure against approved budgets
and
cost forecasts
- Schedule Review - Assessment of construction progress against approved
programme
and critical milestones
- Quality Assurance - Verification of construction standards, specifications
compliance, and workmanship quality
- Cost to Complete Forecasting - Regular assessment of remaining funding
requirements
and final cost projections
- Draw Certificate Verification - Independent confirmation of work completed for
payment release authorization
- Compliance Reporting - Regular detailed reports to lenders on project status,
compliance, and risks
Completion & Closeout
- Practical Completion Verification - Independent confirmation of completion
status
and compliance with loan agreement
- Final Cost Reconciliation - Validation of final account and comprehensive cost
closeout
- Defects Assessment - Monitoring of defects rectification during defects
liability
period
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We bring specialized expertise in complex infrastructure projects and alternative delivery models,
including public-private partnerships (PPP), concessions, and other collaborative procurement
approaches. Our advisory services support both public sector authorities and private sector
participants
in structuring, procuring, and delivering major infrastructure assets. We understand the unique
challenges of infrastructure delivery in Rwanda and developing markets, bringing practical solutions
grounded in real-world project experience.
Project Structuring & Business case
- Project Feasibility Analysis - Technical and economic assessment of
infrastructure
schemes with multi-criteria analysis
- Business Case Development - Comprehensive investment justification including
value
for money analysis and economic impact
- Economic Impact Assessment - Analysis of economic benefits, job creation, and
multiplier effects
- Funding Sources Review - Evaluation of public funding, private finance, and
blended
finance options
- Financial Modeling - Development of detailed project finance models with
sensitivity and scenario analysis
- Market Sounding - Engagement with potential investors, contractors, and
operators
to test market appetite
Procurement & Transaction Advisory
- Procurement Strategy Development - Selection of optimal delivery model (PPP,
DBO,
DBFOM, concession)
- Transaction Structure Design - Development of contractual and commercial
frameworks
appropriate to project context
- Output Specification Preparation - Definition of performance requirements,
service
standards, and KPIs
- Payment Mechanism Design - Development of performance-based payment structures
and
abatement regimes
- Risk Allocation Framework - Optimal transfer of risks to parties best able to
manage them
- Bid Document Preparation - Development of comprehensive tender packages
including
RFQ, RFP, and contract documents
Technical Advisory During Procurement
- Lenders' Technical Advisory - Independent due diligence services for project
finance institutions
- Bid Evaluation Support - Technical and financial assessment of PPP proposals
against evaluation criteria
- Competitive Dialogue Management - Facilitation of bidder engagement,
clarifications, and solution refinement
- Financial Close Support - Technical advisory services through financial close
process and documentation finalization
Construction & Operations Phase
- Independent Certification - Third-party verification of construction milestones
and
completion criteria
- Compliance Monitoring - Ongoing assessment of contractor/operator performance
against output specifications
- Payment Certification - Independent verification of performance-based payments
and
service availability
- Performance Monitoring - Assessment of service delivery against KPIs and
contract
requirements
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Effective contract administration is pivotal to the smooth implementation and operation of
construction
projects. We provide professional contract administration services under all major standard forms of
contract including FIDIC (Red Book, Yellow Book, Silver Book), JCT, NEC, and local Rwandan contract
forms. We maintain detailed contract records, proactive communication, and fair administration of
contract terms. Our approach emphasizes dispute avoidance through clear communication, timely
decisions,
and proper documentation, protecting our clients' interests while maintaining productive working
relationships.
Pre-Contract Phase
- Contract Selection & Strategy - Advice on appropriate contract forms and
commercial
terms
- Contract Documentation Review - Quality assurance of contract documents,
specifications, and tender packages
- Pre-Contract Meeting Facilitation - Coordination of mobilization and pre-start
activities
Contract Administration
- Employer's Agent Services - Full contract administration on behalf of the
employer
under standard forms
- Contract Interpretation & Administration - Day-to-day management of contractual
relationships and obligations
- Instruction Issuance - Preparation and issuance of formal contract
instructions,
variations, and notices
- Site Meeting Administration - Coordination and minuting of progress meetings
and
technical meetings
- Correspondence Management - Management of formal contract correspondence and
records
- Change Management - Administration of variation procedures, change requests,
and
contract amendments
Certification Functions
- Payment Certification - Assessment and certification of interim payment
applications
- Variation Valuation - Assessment and agreement of variation order values
- Extension of Time Assessment - Evaluation and determination of time extension
claims and critical path impacts
- Completion Certification - Certification of practical completion, substantial
completion, and final completion
- Defects Notification - Inspection and notification of defects during defects
liability period
Claims & Disputes
- Claims Assessment - Evaluation of contractor claims for time and money
- Dispute Management - Administration of dispute resolution procedures under the
contract
- Contract Closeout - Final account negotiation, agreement, and contract
completion
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We provide systematic value engineering services to optimize project outcomes while maintaining
quality,
functionality, and performance. Our approach carefully examines each element of proposed designs to
ensure that projects deliver maximum value for money and meet client objectives efficiently. Value
engineering is essential for ensuring project success, particularly on competitively procured
projects
and budget-constrained developments. We carefully analyze designs to identify opportunities for cost
optimization without compromising quality, function, or long-term performance. Clients typically
achieve
5-15% cost savings through systematic value engineering while maintaining or improving project
quality
and functionality.
Value Engineering Studies
- Design Optimization Analysis - Systematic review of design alternatives and
cost-benefit assessment
- Materials & Systems Analysis - Evaluation of alternative materials,
construction
methods, and building systems
- Constructability Reviews - Assessment of design for construction efficiency and
buildability
- Function Analysis - Evaluation of project functions and requirements to
identify
value improvement opportunities
- Lifecycle Cost Analysis - Assessment of long-term cost implications of design
decisions including operational costs
- Sustainability Integration - Optimization of environmental performance within
budget constraints
- Risk-Cost Analysis - Evaluation of cost implications of design risks and
uncertainty
Value Engineering Workshops
- VE Workshop Facilitation - Structured facilitation of multi-disciplinary value
engineering sessions
- Alternative Development - Creative generation of design alternatives and
solutions
- Evaluation & Ranking - Systematic assessment of alternatives against defined
criteria
- Implementation Support - Support for implementation of approved value
engineering
recommendations
Continuous Value Improvement
- Ongoing Value Management - Value review throughout design and construction
phases
- Innovation Encouragement - Facilitation of contractor innovation and value
improvement proposals
- Lessons Learned Integration - Application of value lessons from previous
projects
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Beyond technical quantity surveying and project management services, we provide strategic business
advisory services to support informed decision-making in construction and property development. Our
business advisory services combine construction expertise with financial and strategic analysis
capabilities, enabling clients to make confident, informed decisions on development opportunities
and
investment strategies. We help clients navigate complex business decisions with objective analysis
and
professional recommendations grounded in practical construction experience.
Our Business Advisory Services
- Feasibility Studies - Comprehensive assessment of project viability including
technical, financial, and market feasibility analysis
- Investment Appraisal - Economic and financial analysis of investment
opportunities
with NPV, IRR, and payback calculations
- Procurement Strategy - Development of optimal procurement approaches
considering
project objectives, risks, and market conditions
- Development Strategy - Strategic advice on property development opportunities
and
approaches
- Market Analysis - Assessment of construction market conditions, pricing trends,
and
capacity
- Risk Advisory - Identification and quantification of business and project risks
with mitigation recommendations
- Due Diligence - Technical and commercial due diligence for property
acquisitions
and investments
Feasibility Studies Coverage
- Technical feasibility - site conditions, design concepts, construction methods
- Financial feasibility - development budgets, funding requirements, returns analysis
- Market feasibility - demand assessment, pricing analysis, absorption rates
- Risk assessment - identification and quantification of key project risks
- Clear go/no-go recommendations with supporting analysis
Investment Appraisal
- Financial modeling - detailed cash flow projections and returns analysis
- Economic analysis - NPV, IRR, payback period calculations
- Sensitivity analysis - testing key assumptions and variables
- Risk-adjusted returns - incorporating risk premiums and probabilities
- Comparative analysis - benchmarking against alternative investments
Procurement Strategy
- Analysis of project objectives, complexity, and constraints
- Assessment of market conditions and contractor availability
- Evaluation of risk allocation and contractual frameworks
- Consideration of programme requirements and fast-tracking opportunities
- Review of client capabilities and resource availability
